What is an evidence pack?

A compiled, tamper-evident record of all screening, adjudication, and approval history generated for regulatory audits.

Last Reviewed: 2026-05-27Plain-English reference · not legal advice

Plain-English Summary

An Evidence Pack is a consolidated compliance record containing visitor logs, transaction data, screening runs, adjudication histories, and reviewer approvals. It packages these records into a structured, tamper-evident format that provides auditors with direct proof of compliance operations.

Why This Matters

During a compliance audit (such as a CMMC assessment, an ITAR review, or an OFAC inspection), organizations must prove they followed their stated procedures. Evidence Packs serve as a primary defense record, providing timestamped, unalterable proof of screening and clearance decisions, preventing penalties.

Explanation Depth

Concept Explanation

An Evidence Pack is like a detailed receipt for compliance. When a visitor checks in or a payment is processed, SecurePoint records the details: the watchlist check, the manager's approval, and the reason it was cleared. The Evidence Pack gathers all this info into one document you can hand to an inspector to prove you followed the rules.

When You'll See This in SecurePoint

SecurePoint automatically compiles Evidence Packs for visits, screenings, and transactions. These packs are generated dynamically in the Reports section, combining data from visitors, screens, and reviewer signatures, and are secured with a unique SHA-256 cryptographic hash to ensure tamper-evident integrity.

What You Should Do Next

Generate and export the Evidence Pack upon completing a transaction, visitor stay, or compliance cycle. Retain these packs in a secure, access-controlled repository for at least 5 years (10 years is recommended for export control audits).

What Can Go Wrong

Failing to capture and maintain comprehensive compliance records leaves your organization unable to prove due diligence. Relying on scattered logs, emails, or paper sign-in sheets makes it extremely difficult to construct a defensible audit trail during regulatory reviews.

Sources & References

Related Terms

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Legal Disclaimer

This glossary entry is provided for educational and informational purposes only and does not constitute legal advice. SecurePoint USA is not a law firm, does not provide legal representation, and this system is not a replacement for qualified sanctions or export control counsel. While we strive to present accurate, up-to-date summaries of regulatory terms, regulations are complex and subject to change. Always consult with your institution's legal team or a certified compliance professional before making legal or operational determinations.