Export Control Intelligence

ITAR/EAR Visitor Management: Secure Access Without Slowing Operations

ITAR and EAR are gatekeepers that keep unauthorized foreign persons away from controlled tech. This playbook shows how to let legitimate visitors flow while the system flags risks automatically.

Aerospace · Defense · Advanced Manufacturing

Secure access without slowing operations

Core Challenge

Speed vs. Security

“We need to screen every visitor against export controls, but the process takes 20 minutes and three approvals.” The fix isn’t more people—it’s policy-driven automation that keeps compliance invisible to guests.

Where is controlled data stored?

Map labs, server rooms, conference areas, and any space where deemed exports could occur.

Who can enter and under what conditions?

Define U.S. person-only zones, license-required projects, NDA gates, and sponsor responsibilities.

What qualifies as an exemption?

Document license exceptions, government officials, and deemed export approvals with expiration dates.

Implementation Framework

Policy-Driven Screening Blueprint

Element

Requirement

Automation Tool

Role definitions

Map job functions to access tiers

HRIS + IAM sync

Approval matrix

Pre-defined approvers per zone/project

Workflow engine / feature flags

Exemption logging

Reviewer, rationale, expiry date

Digital audit trail

Visitor linkage

Tie approvals to badge + visit record

Badge API + visitor platform

Pro tip: default to “positive control”—deny by default, explicitly allow per visitor, project, and zone.

Operational Workflow

60-Second Screening Flow

Pre-registration (24–48h prior)

Collect full name, citizenship, company, role, requested areas, and attestation.
Auto-flag non-U.S. persons or sensitive zone requests for sponsor review.

Identity & sanctions check (arrival)

Scan government ID + selfie match.
Run OFAC/SDN/Denied Persons lists in under 1 second.
95% of visitors clear in under 30 seconds.

Role-based gating

Badge color + door logic tied to approval status.
Escorts enforced automatically when approvals missing.

Badge system enforces color-coded credentials, door locks tied to approval status, and real-time audit logs for every access decision.

97%

Automated clearance

2 min

Avg processing time

0 post-launch

Compliance incidents

“We went from being the bottleneck to being invisible—security happens, but operations never notice.” — Compliance Director

Technology Stack

Recommended Tools

Pre-registration

Microsoft Forms + Power Automate, ServiceNow

Identity verification

Clear, ID.me, Jumio

Sanctions screening

Descartes Visual Compliance, OCR Global

Access control

Lenel, CCURE, Proxyclick + badge integration

Audit logging

Splunk, ELK, native SIEM

Common Pitfalls

Avoid These Mistakes

Treating all visitors equally

Fix: Segment risk profiles (vendors, regulators, foreign partners).

Manual exemption tracking

Fix: Require digital sign-off with rationale + expiry fields.

No sponsor accountability

Fix: Auto-notify sponsors when guests trigger flags.

Over-classifying spaces

Fix: Audit data presence quarterly to keep zones accurate.

Quick-Start Checklist

Launch in One Sprint

Map controlled areas and data flows.
Define role-based access matrix and approval owners.
Launch pre-registration with attestations.
Integrate ID verification + sanctions API.
Link approvals to physical access systems.
Pilot with 10 visitors, gather metrics.
Train reception + sponsors (15-minute module).

Ready to Orchestrate ITAR/EAR Screening?

Pair SecurePoint USA’s workflows with your export control program and get ironclad security with seamless operations.

Schedule Demo Talk to Compliance